Which AI Tool To Use (And When)

Choosing the right AI isn’t about hype — it’s about fit.
Here’s a quick guide to match the right tool to the right task

DeepSeek — For Deep Reasoning & Logical Thinking
Use when you need chain-of-thought reasoning, multi-step problem solving, or math-based logic tasks.

ChatGPT — For Versatile Chatting & Custom Prompts
Use when you need help with writing, brainstorming, planning, coding, or building custom workflows using GPT-4.

Perplexity — For Fast Web Research & Source-Based Answers
Use when you need up-to-date info with cited sources, article summaries, or quick fact-checking.

Notion AI — For Business Docs, Planning & Strategy
Use when you’re drafting SOPs, business plans, meeting notes, or strategic roadmaps.

Make(.)com / n8n(.)com — For Automating Tasks & Workflows
Use when you want to automate lead gen, emails, CRM updates, or other repetitive business processes.

Synthesia — For AI-Generated Explainer or Training Videos
Use when you need professional videos with AI avatars for onboarding, product tours, or marketing.

TL;DV — For Meeting Transcripts & Highlights
Use when you need Zoom, MS Teams, or Google Meet calls auto-recorded, summarized, and organized for follow-up.

LangChain / AutoGen / CrewAI — For Building Autonomous AI Agents
Use when developing multi-step agents that reason, plan, and act using tools or APIs.

If you struggle with procrastination, I can't stress this enough.

Here are 9 tips that’ll save you hundreds of hours.

These are time management basics everyone should know.

1. "2-Minute Rule":

If a task can be done in less than 2 minutes, do it immediately.

This helps eliminate small tasks that can quickly add up and overwhelm you.

2. "5-Second Rule":

When you feel the urge to procrastinate, count down from 5 and take immediate action.

3. "Not To-Do" list:

Identify tasks or activities that are not essential or that can be delegated and stop doing them.

This helps to free up time and energy for more important tasks.

4. Eliminate multitasking:

Trying to juggle multiple tasks guarantees that your mind will wander.

Singletask with ruthless focus instead.

5. Pomodoro Technique:

The Pomodoro Technique involves working in focused 25-minute increments, followed by a 5-minute break.

After 4 cycles, take a longer break of 15-30 minutes.

This technique will help you stay focused and avoid burnout.

6. 80-20 rule:

Focus on the 20% of tasks that will produce 80% of the results.

This helps to prioritize tasks and avoid procrastination.

7. 1-3-5 rule:

At the start of each day, identify 1 big thing to accomplish, 3 medium things, and 5 small tasks.

Knock out those priorities first.

8. "Eat the frog":

Do your biggest, nastiest task first thing in the morning while your willpower is highest.

It's energizing to get the hard stuff out of the way early.

9. Break Tasks into Smaller Pieces:

One main reason we procrastinate is that a task seems too big and overwhelming.

To make it more manageable, try breaking it down into smaller, more doable parts.

For example, if you have a big project, break it down into steps like researching, outlining, writing, and editing.

You'll feel less overwhelmed and more motivated to get started.

If you're still writing every social post from scratch — you're wasting time.

Smart marketers don’t write.
They repurpose, reuse, and remix.

Here’s how to create 30 days of content in one afternoon:

Pick 1 strong idea (e.g. “The #1 mistake people make when building a personal brand”)

Use ChatGPT to repurpose it into 10 formats:

Blog post

LinkedIn carousel

Newsletter

30-sec video script

Podcast intro

Instagram caption

Quote graphic

Tweet thread

CTA for a lead magnet

FAQ section

This works for founders, freelancers, and even full teams.

Less time writing.
More time growing.

Want to stop writing content from zero?

Steal these 5 ChatGPT prompts:

“Turn this blog post into a LinkedIn carousel.”

“Write a list of 5 FAQs about this product.”

“Create an engaging headline about [topic].”

“Draft a call-to-action for [campaign].”

“Generate a list of hooks for social media.”

Work smart. Not longer.


Image from Pinterest

------

Below is a ChatGPT cheat sheet of one of our top carousels

Where we share 7 prompts for using pro copywriting techniques.

These are battle-tested and will 10x your effectiveness:

• AIDA (Attention – Interest – Desire – Action)
• PAS (Problem – Agitate – Solve)
• BAB (Before – After – Bridge)
• FAB (Features – Advantages – Benefits)
• SSS (Star – Story – Solution)
• PPPP (Picture – Promise – Prove – Push)
• A FOREST (Alliteration – Facts – Opinions – Repetition – Examples – Statistics – Threes)

Please reshare to help someone who needs this.

Your stress response is killing your potential.

These 12 phrases put you back in control:

You're drowning in deadlines, impossible demands, and endless urgency.

Your reactions are amplifying the chaos, not calming it.

Control is closer than you think.

12 power phrases that change everything:

1. "I need a minute to think this through"
↳ Get water. Movement breaks thought spirals

2. "Help me understand your perspective"
↳ Take notes. Forces your brain to process not react

3. "That's interesting - can you tell me more?"
↳ Count to 3 silently. Breaks your reaction pattern

4. "I notice I'm feeling reactive right now"
↳ Hand on chest. Physical anchor stops emotional spiral

5. "Let's pause and come back to this"
↳ Schedule a follow-up now to make your pause productive

6. "What would a good outcome look like for you?"
↳ Do a quick timeline together to make success tangible

7. "I appreciate you bringing this to my attention"
↳ Take a sip of water to give you processing time

8. "I see this differently, but I'm curious about your view"
↳ Uncross your arms. Open body language creates real connection

9. "Can we explore other options together?"
↳ Grab a pen. Physical writing grounds racing thoughts

10. "I'm not ready to decide yet"
↳ Set a specific deadline to remove pressure without procrastinating

11. "What am I missing here?"
↳ Turn your chair slightly. A new physical perspective shifts mental blocks

12. "Let me reflect on that and get back to you"
↳ Block 15 minutes now. Guarantees follow-through

Your next reaction is a choice.
Make it intentional.

Which phrase becomes your power move today?